Asia Pacific Incentives and Meetings Event (AIME) has launched its meetings software for the 2019 event, and is set up to deliver and match 32 pre-scheduled appointments (PSAs) between each buyer and exhibitors.
The appointment book is open earlier than before and powered by a bespoke algorithm designed for AIME in partnership with Centium Software. The preferences of buyers will be matched with the services and capabilities of exhibitors through the EventsAir® portal.
The system opened on 19 November and, once buyers registrations are reference-checked and approved, they are able to begin their preference selection.
There is a range of criteria questions spanning preferred destinations, capacity, product strengths, buyer types and budgets – all of which is used to match the most relevant meetings with exhibitors.
“It’s common knowledge in the business events industry that PSAs are usually voluntary and can be either under-organised or not organised at all. We undertook a thorough exploration of events software to find a technology partner who would carefully match buyers with exhibitors, creating more business for both parties,” said show organiser, Talk2 Media & Events CEO, Matt Pearce.
Approved hosted buyers and confirmed exhibitors will be given the opportunity to pre-connect via the buyer zone portal (which opens in mid-January) or through the AIME app (available for download in January). Both parties can then begin the exchange of relevant business information.
Each hosted buyer and exhibitor can expect to have 60% of their diary carefully filled with the first round of scheduled matching; 40% of the diary will then be opened up to pre-registered trade buyers and media – with all diary holders free to organise appointments with AIME attendees.
Technology will also extend into how appointments roll out on event day, taking into consideration the show’s floor plan and pre-empting travel time between each meeting.
Previously, delegates had expressed that there often wasn’t enough time to walk to your next scheduled meeting, contributing to missed opportunities. This new meetings software, organisers say, ensures that they will be rescheduled automatically.
AIME runs 18–20 February. For detail, visit: www.aime.com.au