AIPC to turn Annual Conference into broader Covid-19 industry Forum

Asia Coronavirus Updates News
AIPC to turn Annual Conference into broader Covid-19 industry Forum
International venue association AIPC issued the following statement, 19 March, relating to the Covid-19 crisis and the association’s 2020 Annual Conference:
Like all of you, we at AIPC are now managing our way through the many issues that are arising under the Covid-19 pandemic situation. Our primary consideration is of course the health and safety of our members and colleagues, which is a key element of every decision we make.
At the same time, we want and need to emphasise the ongoing importance we place on the continuity of meetings, conventions and exhibitions as vehicles for addressing the kind of global economic and social challenges that will emerge and to do so in compliance with world health and travel advisories.
At this point, I am pleased to say that we have so far continued with minimal interruption and relevant actions, having recently completed a successful AIPC Academy in Brussels and have just released a new and extensive Best Practices Guide for Covid-19 developed in collaboration with our colleagues at UFI (and available for download to all AIPC members via the AIPC web site). In addition, we have been partnering in initiatives such as the This Event is Open for Business campaign and are in the process of compiling some highly relevant impact research that we will share with you as soon as it is available, again via www.aipc.org.
However, a major challenge we are now facing is that we were unable to retain our originally scheduled dates for the 2020 AIPC Annual Conference in Kuala Lumpur. Our host venue MITEC had to deal with the rescheduling of their various events owing to the Covid-19 situation and our understanding is that they have to accord priority to their events that would have taken place in the first few months of 2020.
Notwithstanding the fact that everything at this point is subject to the course of events now unfolding, we are currently making preparations for our Annual Conference to take place around the same dates in an even more relevant and accessible form. This will be achieved by relocating and repurposing the AIPC 2020 Annual Conference as an Industry Forum on Covid-19 Management and Recovery; and will incorporate our General Assembly. Most importantly, we have reached an agreement in principle to do this in collaboration with our G3 Alliance partners UFI and ICCA, which will enable us to offer a comprehensive set of resources and strategic alignment that our three global organisations can deliver. The result will be a turning point and an event you must attend.
The Industry Forum:
We envisage that forum’s content to focus on impact and mitigation of Covid-19 on our meetings and centre businesses as well as the approaches we will need to create and advance into what may be an extended and complex period of recovery.
The topics of discussion will revolve around the following:
1.    The Trajectory: Where are we and What Comes Next? Tracking and anticipating new developments
2.    Weighing the Impact: Industry and Venue Experiences and Responses: Assembling and analysing the best available data and experiences to create a consolidated picture of the current and projected impacts on all sectors
3.    The Economics of Survival: How both the underlying economy and our industry are likely to fare in the face of direct impacts and government response policies
4.    Restoring Confidence; the Psychology of Recovery: Strategies for managing through the dynamics of public attitudes in recovery
5.    Reputational Strategies and Messages: Advice on how best to communicate both during and after a crisis in order to best support a return to normality
6.    The ‘Boilerplate’: Legal, Insurance and Partner Perspectives: Practical implications for key management/client relations tools such as legal obligations, insurance coverage and other contractual matters
7.    Practical Measures: Best Practices for Management and Containment: The latest resources available to manage and ensure continuity with global standards
8.    A Collaborative Recovery Strategy: Designing and Securing a Partner Agreement: Developing a coordinated response strategy to demonstrate industry resolve and project a sense of confidence and solidarity moving forward.
All of these topics will be directly relevant to the planning and tactics you will need to employ as we transition from emergency response and survival into recovery and restoration, and therefore demonstrate our industry’s resiliency. They will also equip you to better engage with your local governments and industry partners in your respective destinations.
Arrangements are now being finalised for this event and will be communicated to members via Bulletins and the AIPC website. While we are now targeting our original timing of June 28-July 1, final dates will obviously have to be based on prevailing conditions. We ask for your patience through what is obviously a challenging evolving process for everyone. Your participation in the subsequent activities will enable us to act in unison on this existential challenge to our industry.
Please also note that while the AIPC secretariat will be working remotely due to local regulations they will remain fully accessible by phone and email at secretariat@aipc.org. We will also keep you informed of all further developments via member Bulletins and postings to www.aipc.org.
In the meantime, please maintain the utmost personal hygiene and keep healthy!
Aloysius Arlando
AIPC President
Managing Editor, Conference News & Conference & Meetings World. Write Paul an E-mail

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