Hamburg Convention Bureau (HCB), together with MICECLOUD Solutions, has launched a free tool that calculates the required meeting room size in line with Germany‘s Covid-19 regulations.
Event planners and service providers can use the tool to discover the most suitable venues in Hamburg to enable a safe and socially distanced event.
HCB worked with MICECLOUD Solutions to add coronavirus criteria to its venue search website, Micebooking.com. When searching for an event space, visitors to the site can click to apply the corona capacity calculation, which filters the venue options in line with current social distancing regulations. The idea is to provide planners with a definitive list of spaces that will comfortably – and safely – host their chosen number of participants.
Kai Dieterich, interim head of the HCB’s Conventions division, says: “Conference rooms which previously hosted 1,000 people can now only hold a fraction of that amount due to current regulations. We introduced the corona capacity calculation to help planners make informed and safe choices for their event and also give location operators a valuable platform to showcase their venues. This is a tool which we’ll develop and update in line with guidelines and we can react quickly if distance regulations change, saving location operators and planners plenty of work.”
The HCB team is also working with key industry players to develop a business events re-launch timetable. Various working groups are working on recommendations for events and on hygiene measures and hybrid event formats to prepare the city’s conference industry for the new business reality.