Senior Vice-President and CMO of meetings technology provider Cvent, Patrick Smith, has said that event professionals will need to ‘adopt a flexible mindset’ and’ be prepared to adapt and evolve their business practices in order to succeed in a post-pandemic world’.
Smith made his comments at PlanetIMEX, 11 May, during his session ‘Adapt, Evolve, Accelerate’, which formed part of EduMonday. He offered the more than 1,000 event professionals who registered for the session insights on how to find success as they begin business recovery.
Smith also spoke about how Cvent has had to adapt to the new environment, with nearly all of Cvent-hosted events in the second quarter of 2020 becoming virtual, and the company has been working to support this since early March.
Smith said: “What we’re finding, and what our customers are finding, is that even when we’re faced with lockdowns and social distancing regulations, the show can (and will) go on. Our customers are driving significant positive results because they made the decision early on to go virtual rather than cancel.
“PlanetIMEX is a great example of how the industry is already adapting in spite of the current environment. IMEX organisers had three options: cancel, postpone, or pivot. They chose to adapt and be nimble. By leveraging existing tools and partnerships, as well as exploring new ones, a new range of possibilities was uncovered and it’s exciting to see it all in action.”
The key tips for success during post-pandemic include:
- Build a comprehensive, well-rounded, event programme strategy. As regulations and restrictions will vary from city to city, and country to country, plan for a blend of virtual, hybrid, and in-person live events to align with local requirements and accommodate attendee needs.
- Find the right marketing mix and avoid cutting tactics or channels completely. During the financial crisis of 2008/2009, many marketers learned a harsh lesson when they cut their in-person event budgets. With no events, they were no longer driving the same volume or quality of leads into their pipeline. As a result, sales suffered, and it took organisations years to build their revenue-generating pipelines back up to pre-financial crisis levels. With the technological advancements of today, marketing and sales data from live events (whether in-person or virtual), can be leveraged to prove ROI and drive the right strategy.
- Think ahead. Just because we’ve hit the pause button for in-person events in the short-term, start planning now for future events. It is no surprise that booking windows have increased significantly (according to Cvent Supplier Network data, in April 2020, the booking window was 284 days vs. 174 in 2019), but RFPs are still being submitted and the world is anxious to meet face-to-face. By preparing and planning now, event organisers will be well-positioned for when in-person events come back to life.
- Focus on venue sourcing. Recent Cvent data shows that planners are sourcing for events in Q4 2020 and Q1 2021. As restrictions lift, there will be a premium on event space. Stay ahead of the curve and leverage online venue sourcing platforms to streamline sourcing efforts. While many are not able to travel for an in-person onsite experience, virtual site visits over the next few weeks and months will be critical.
- Be prepared for the new world of in-person events. When things start going back to normal, the way events are planned and managed will be different. While no one can be sure exactly how things will change, or for how long, be prepared to adapt to new attendee expectations like contactless check-in, accommodating necessary spacing requirements, and possible control of attendee flow through the meeting space.
- Keep the attendee experience top of mind. No matter what type of event you choose to organise over the coming months, find ways to continue to make the experience engaging, memorable, and educational. When the attendee is put first, ROI follows.